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CONSTITUTION
OF THE FOUNDERS
OF THE ASSOCIATION The founders of the Seven Mountains Bluegrass
Association were Wynne Fishel and Ina Jane Atkinson. ARTICLE I-- OFFICERS Section 1 DEFINITIONS The officers of SMBA shall be president, vice
president, secretary, treasurer, and the board of directors. The
board of directors shall consist of the four elected officers and at most four
additional members called trustees that are appointed by the president. Section 2 DUTIES It shall be the duty of the president to
preside at meetings and functions of the SMBA and to enforce a due observance of
the constitution and by-laws. The president shall be chairperson of the board of
directors and a member ex-officio of all committees. The president shall, with
the exception of the elected officers, make all appointments to the board
of directors. It shall be the duty of the vice president to
perform all presidential duties in the absence of the president and, at all
times, assist the president when and as requested. It shall be the duty of the secretary to keep
accurate and complete records of all meetings and proceedings of the SMBA, to
keep records of the treasurer's reports, committee reports, and all else deemed
to be of importance or interest to the SMBA (except that which is related to the
work assigned to committees or other officers). It shall be the duty of the treasurer to do
all banking, to make all investments of the Association in the name of and to
the account of the SMBA, to keep an accurate and complete record of the finances
of the SMBA, to accept and deposit in a banking institution all funds received,
to pay all bills approved by the president and board of directors, to submit
financial reports, records, and supporting documentation to the board of
directors at least once each year for auditing purposes. It shall be the duty of the board of
directors to attend to the affairs of the SMBA between meetings (regular) of the
Association. The actions
of the board shall not conflict with any official actions taken by the general
membership.
Section
3.
REMOVAL Trustees
failing to discharge their duties may be removed from office by a majority vote
of the president and board members present at an officially called board
meeting. Officers
failing to discharge their duties may be removed from office by a two third vote
of all board members. In this event, a general election where all SMBA
members are able to nominate and vote shall be held to choose a replacement.. ARTICLE II-- MEETINGS
Section 1 REGULAR
MEETINGS The regular meetings of the SMBA shall be
held on the third (3rd) Sunday of each month at a site selected by
the officers .
An official business meeting shall be held during each regular meeting.
Special meetings or a change of meeting date or place may be called by order of
the president and/or the Board. All SMBA members shall be notified via
telephone, mail, radio, newsletter, newspaper or the Internet.
Section 2 FREQUENCY
OF BOARD MEETINGS There
will be two required board meetings during the year. The president shall make
the time and dates of these two meetings known to the board members no later
than three months in advance of each meeting. The first meeting will be during
May at a place and time to be determined by the president. The second will be
during November at a place and time to be determined by the president. As determined by the president or the
majority of Board members, the Board of Directors may meet monthly. All board
members shall be notified in advance of these meetings.
Section 3
OFFICIAL BOARD MEETING In order for official business to be transacted at any board meeting there must be a minimum of four (4) board members present.
Section 1 Every proposed amendment to the constitution
or bylaws of the SMBA shall be submitted in writing to the Board of Directors.
Only if approved by a majority of votes of the Board, shall the amendment be
presented to the membership at a regular meeting and then approved or
disapproved by a majority of the members present at the next scheduled
regular meeting. ARTICLE IV-- COMMITTEES
Section 1 CREATION
OF Committees shall be created and dissolved as
needed by the Board. The chairperson position and membership shall be voluntary.
Any chairperson failing to perform the duties of that position may be replaced
by a majority vote of the Board members present. Committee members failing to
discharge their duties may be replaced at the discretion of the chairperson.
Section 2
FINANCIAL REV IEW There
shall be an annual financial review committee, consisting of SMBA members,
appointed by the board . This committee will examine
the books and present a written report to the board at the November board
meeting. ARTICLE V-- ELECTION OF OFFICERS
Section 1 Annual election of officers shall be held at the October general meeting. . Nominations will begin at the regular August meeting and continue up until the October meeting. Nominations shall be entertained from the floor of a regular August or October meeting. Nominations may also be made to the secretary by e- mail or in writing. Final voting shall be by paper ballot. Elected officers shall assume their duties in January of the following year. BY-LAWS
·
Anyone is welcome to attend our
regular meetings. However, only members of SMBA will be able to vote and
actively participate in the business meetings. ·
The Board reserves the right to
revoke the membership of any member for actions inconsistent with the goals and
objectives of the Association. Revocation is contingent upon a majority vote of
the Board of Directors. ·
No alcoholic beverages shall be
permitted at the meetings, concerts and functions of the SMBA.
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